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MOTORS BY THE MOAT REGISTRATION FORM

11th & 12th May 2019

NOTICE: 12th MAY IS NOW FULLY BOOKED

Please note there is limited availability at the event. Apply early to avoid disappointed.

Exhibiting a Vehicle

Exhibiting a vehicle at Motors by the Moat costs £10 per car per day and includes entry for up to four guests to the event, Castle and grounds. You can chose to attend on either or both days of the event.
You may exhibit as an individual entry or as part of a car club. Individual vehicles will be sited based on the make, model, age or type of vehicle. Car clubs will be allocated a space large enough for the number of cars they are bringing.
If you wish to exhibit a vehicle at the event please ensure you have read the below information and the terms and conditions before submitting an online application.
Please note, submitting an application does not guarantee attendance at the event.

Fees

The cost to exhibit at Motors by the Moat is £10 per vehicle per day. You may exhibit for either or both days of the event. Payment will be taken online.
If we are at full capacity then applications will be added to a waiting list and payment will be taken at a later date if successful. If your vehicle is deemed to be unsuitable for the event we will refund your fee, please see terms and conditions for more information.

Arrival/Departure Times

All vehicles are asked to arrive via the Leeds Castle Main Entrance between 7am and 9am each morning to be sure all vehicles are in position before we open to the public at 9.30am. Departure is strictly not before 4.30pm.

Criteria for Exhibit:

In order to exhibit at the event we ask for all individual entries to fall into one of the below categories. Car club bookings can be made if your member’s vehicles fit into the below categories, or if you display an age range of a particular make, model or vehicle type.
Vintage Classic Unusual/Alternative Supercar American Modified/Hot Rod Kit Cars Car owners who have exhibited at previous events are not guaranteed acceptance. Please note, we may reject your application even if you fit within the criteria above due to limited availability and to ensure a mix vehicles at the event.

Information for Individual Applications

Payment of £10 per vehicle per day is required upon application. Once an application has been received by the Events Department, please allow up to 14 working days for notification whether your application has been successful or unsuccessful. This will be in the form of an email.
Submitting an application and payment does not guarantee acceptance at the event. If we deem your vehicle to be unsuitable for the event, we will refund your exhibitor fee.
Please note, if you are exhibiting more than one car, or attending with friends your vehicles may be sited in different zones depending on the age, make or type of car.

Information for Car Club Applications

Car club exhibits must apply via the online application form.
To reserve spaces:
A car club representative can apply to reserve a number of spaces before having confirmed attendance numbers from members. Please use the online application form to apply on behalf of your club. Please give as much information as possible at this stage about the makes, models, ages of cars that your members will be displaying. Along with your desired / expected numbers.
If accepted we will reserve you a number of spaces for your members to fill. Final details of vehicles attending and payment must be received by 23rd April 2019.
Payment:
Once accepted, club members can use the online application form to book and pay for their vehicle. Please ensure they clearly state they are part of your particular club. Alternatively the club representative can send a list of all car details to the Leeds Castle Events Team and will be invoiced for the total due.


Exhibitor/Vehicle Information

Saturday 11th May

Sunday 12th May (Fully Booked)


Exhibitor Details
(Please complete the applicable sections)

Vehicle Details
(Car clubs please give as much detail as possible at this stage)


Vehicle Parades

The parade will involve driving along the main drive during the event, set to commentary from our commentator. Parades are typically 15 mins long and feature 20 vehicles of a particular era or type of car.

If you would like to take part in a vehicle parade over the weekend please tick here

Please note that opting in via this form does not guarantee that you will be part of a parade. If selected, we will contact you nearer the event date to confirm details.

Terms and Conditions

I have read and agree to the terms and conditions.