Skip navigation

MOTORS BY THE MOAT REGISTRATION FORM

12th & 13th May 2018

Please note this is a popular event and will get fully booked. Apply early to avoid disappointment.

Conditions of Registration

In order to exhibit at the event we ask for all individual entries to fall into one of the below categories:
Vintage Classic Unusual/Alternative Supercar American Modified/Hot Rod Kit Cars Please note that club stands can exhibit a maximum of 10 vehicles per day as standard.

Fees

The cost to exhibit at Motors by the Moat is £10 per vehicle per day. You may exhibit for either or both days of the event. Payment will be taken online.
If we are at full capacity then applications will be added to a waiting list and payment will be taken at a later date if successful. If your vehicle is deemed to be unsuitable for the event we will refund your fee, please see terms and conditions for more information.

Arrival/Departure Times

All vehicles are asked to arrive via the Leeds Castle Main Entrance between 7am and 9am each morning to be sure all vehicles are in position before we open to the public. Departure is strictly not before 4.30pm. Cars/clubs will be allowed to leave in turn from this time.

Saturday 12th May

Sunday 13th May


Exhibitor Details
(Please complete the applicable sections)

Vehicle Details
(Car clubs please give as much detail as possible at this stage)


Terms and Conditions

By submitted an application form you are agreeing to the following terms and conditions:

  1. All vehicles must arrive on site between the hours of 7am and 9am, late arrivals will not gain entry to the event.
  2. Vehicle movement on the event site is strictly forbidden between 9.30am and 4.30pm. No cars may leave site until authorised to do so by the Leeds Castle event team. Any unauthorised vehicle movement will result in a ban for the individual/club at future events.
  3. No dogs are allowed onsite.
  4. Club gazebos are not allowed.
  5. Submitting an application does not guarantee acceptance at the event. If we deem your vehicle to be unsuitable for the event, we will refund your exhibitor fee.
  6. All vehicles on site are at their owners own risk. Leeds Castle will be not be held responsible for damage to vehicles or property, loss or theft.
  7. All exhibitors must comply with on-site signage and instructions from event staff at all times.
  8. When driving on site, all vehicles must adhere to a 5mph speed limit.
  9. Zones are allocated in advance and cannot be changed on the day. Exhibitors must keep to the boundaries allocated for the car/club.
  10. Club promotional material must be kept to the boundaries allocated for your club. Exhibitors are not permitted to distribute printed promotional materials of any nature within the grounds of Leeds Castle including visitor car parks.
  11. Excessive revving of engines and horn beeping is not allowed.
  12. Exhibitors attending for two days may leave their vehicle on site overnight, if pre-arranged with the events team. This is done at the exhibitor’s own risk. There will be a security presence overnight on Saturday 12 th May within the event site.
  13. Exhibitors attending for two days may leave their vehicle on site overnight. This is done at the exhibitor’s own risk. There will be a security presence overnight on Saturday 6th May within the event site.
  14. No support vehicles will be allowed on the event site. These must park in the main visitor car park.
  15. Leeds Castle retain the right to remove anyone from the site who is considered to have breached these terms and conditions.
  16. No bicycles are allowed onsite.
  17. Exhibitors may bring in a maximum of 4 guests per car as part of their exhibitor fee. All guests must all arrive on site in the exhibiting car between the hours of 7am and 9am. No entry will be granted to guests past 9.30am.
  18. All vehicles must be pre-booked, and only those agreed will be allowed access on the day.
  19. No articles are to be offered for sale in any exhibit unless pre-arranged.
  20. All vehicles on display must have a minimum of third party insurance cover. All drivers must hold a current driving license of the appropriate class.